Forums  > Software  > How do you manage your PDF files?  
     
Page 1 of 2Goto to page: [1], 2 Next
Display using:  

Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-04-03 18:25
I'm wondering if anyone knows about a free tool which creates virtual libraries for your pdf or ps files. For example, it should have different categories (like in a library) quant, fun, lectures... and when I open one of the categories, I should be able to see all the files in alphabetic order with title, author, ..., comments. By double clicking, the file should open. A search function should also be available for title, author or year and I should be able to sort with respect to any category. A rating function for the files would be cool as well. Actually I need something like I-tunes for PDFs Big Smile
Have searched for something like this, but haven't found anything good. I'm currently putting everything in an excel sheet, with name, author, topic, year... and then attach the file and some comments, so I have my files at hand when I need them. But it makes my Excel file slow. I think such a tool would save a lot of time in the future, have sometimes searched for docs which already were on my computer. And it will get more and more in the future. Any ideas?

Ctrl - L.

jaguaracer


Total Posts: 44
Joined: Sep 2006
 
Posted: 2007-04-03 18:31
if you like i-tunes, just use it to organize your pdfs Wink

Geek to Live: Organize your PDF library with iTunes

I haven't tried this myself, but it looks like what you are after.

edit proper link.


Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-04-03 21:57
Now this is really unbelievable, thanks for the hint jaquaracer. I should edit my last post and erase the smiley. This is really geek stuff. Tomorrow, if someone asks me, I will reply: "Of course you can add PDFs to your I-tunes library. Didn't you know? Man, get a life, go out and start to talk to people..." Smiley Itunes wasn't made for this kind of stuff, but its actually exactly the stuff that I wanted. If someone is interested, look at the first pic below:
I've added my pdf files to the library (drag&drop) with "Stochastic FD" or "Deterministic FD" as the genre for the respective files. Then I added an intelligent playlist with Genre=Stochastic FD and there you go. I have sorted the list with respect to the year and can sort with respect to all categories. The next cool thing is, I can use the search function, and it filters all the categories for the keywords. Below I've searched for Hull. I entered "Hu" and got his paper. I can also search for Journal of Quantitative Finance. And I can double click the files and open them! The only problem is, that it doesn't accept .ps files. Which is really a problem. Really interesting, I think I'll use it. Finally I can read papers and listen to music at the same time, which was of course not possible before Smiley.

Ctrl - L.

IAmEric
Phorgy Phynance
Banned
Total Posts: 2961
Joined: Oct 2004
 
Posted: 2007-04-03 22:15
Hmm... that does look pretty slick Smiley

jaguaracer


Total Posts: 44
Joined: Sep 2006
 
Posted: 2007-04-03 22:25
yeah, though I don't use i-tunes, I'm considering d/ling it just to use this feature. lol. That looks nice.

Now, can you re-name automatically based on tags? Like say I want to re-name every pdf in my library according to title - author - year.pdf



Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-04-04 10:31
I'm not sure what you mean.Do you mean entering all the stuff in I-Tunes and it will rename your pdf file on the hard drive automatically? I never tried it with my mp3's, but I will check. Anyways, iTunes puts a copy of the pdf in its own folder, so it won't be renamed in the place from where you've uploaded. I'll check...

Ctrl - L.

tristanreid


Total Posts: 1676
Joined: Aug 2005
 
Posted: 2007-04-04 14:23

Can you play them on shuffle? Big Smile

-t.


the only reason it would be easier to program in C is that you can't easily express complex problems in C, so you don't. -comp.lang.lisp

Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-04-04 15:43
Of course you can, just tried it Smiley. Its like an audio book, someone starts reading: "This paper introduces....Let X_t be an Ito-Process with...". And you know, what is special about it? You can use the random function, so you can be surprised with a paper! In a tube, church, wherever you want Smiley

Ctrl - L.

Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-04-05 19:13
Ok one more thing, found this tool: ps2pdf, where you can convert your ps docs to pdfs online without installing anything. I did it with my few ps docs and now I have all my docs as pdfs in iTunes. Problem solved!

Ctrl - L.

brightSideOfLife


Total Posts: 26
Joined: Feb 2007
 
Posted: 2007-05-23 01:47
Bumping of this old thread to give my phellow NPers a glimpse of this:
jLibrary

It's a document repository with tagging, full text search, categories (hierarchical tags), remote access, and more. And when you've found your pdf it reverts naturally to a full screen pdf reader.

On the downside, it's quite buggy and even if it's Java, Linux support is plain bad.

King of the whoooooooooooo ?

montpelier


Total Posts: 24
Joined: Dec 2006
 
Posted: 2007-05-25 16:00
Something very much like iTunes here.

pj


Total Posts: 2907
Joined: Jun 2004
 
Posted: 2007-05-25 16:31
I don't know guys, but I have lots of files in .dvi, .ps, .djvu,
even some in .txt, .doc,.chm, and .html (there are even some nice articles).
Do they all are needed to be converted into .pdf?
(That's a bugger with .djvu files)

BTW you should definitely try and take some sort of holiday... good for the soul. (Donal Gallagher)

Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-05-25 17:03

Aah, montpelier, very nice link. Papers looks very, very good, unfortunately for Mac only. I had a look at the guided tour, looks fantastic. Seems to have BibTex support as well! Its not for free, but I would definitely buy it, if it would be a Windows software.

pj, I think i-tunes can manage Word docs. Can't test it now. But other files need to be converted. I wrote the Papers guys an e-mail to ask, if they plan to release a windows version in the future.

Ctrl - L.

pj


Total Posts: 2907
Joined: Jun 2004
 
Posted: 2007-05-25 17:11
>I wrote the Papers guys an e-mail to ask
Applause
Please let us know when he answers!

BTW you should definitely try and take some sort of holiday... good for the soul. (Donal Gallagher)

FDAXHunter
Founding Member

Total Posts: 8226
Joined: Mar 2004
 
Posted: 2007-05-25 17:57
That looks pretty cool indeed....

The Chaos Army seems suspiciously well-organized.

Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-05-26 12:05

Mkay, here's their answer:


Alas we have no such plans, porting our programs to Windows would cost so much time it would not be feasible (especially because it makes use of many Apple provided developer parts that alone would cost a year to implement on Windows if not more). We rather spend our time on further developing our programs in even much more revolutionising ways.
For now my advise would be to have a look at the latest intel-based macs, they can run windows within a window
1) without loosing any speed, and can even boot as a windows PC if necessary 2)!

1) http://www.parallels.com/en/products/workstation/mac/
2) http://www.apple.com/macosx/bootcamp/



Ok, I think using a Mac just for this software would be too much, I'll work with i-Tunes for now. Would have been great.

PS: FDAX En Garde! I'll let you try my Wu-Tang style...
Funny, that you know about this album Big Smile It's 14 years old.

Ctrl - L.

FDAXHunter
Founding Member

Total Posts: 8226
Joined: Mar 2004
 
Posted: 2007-05-26 17:44
Dimatrix: Funny, that you know about this album It's 14 years old.
What can I say, I'll be turning 16 this June. In two years, I won't need my dad's signature on every ticket anymore....

The Chaos Army seems suspiciously well-organized.

alpha


Total Posts: 23
Joined: Feb 2006
 
Posted: 2007-05-29 08:59
Also check out Zotero - it seems to do a much better job at allowing customized metadata than the other solutions mentioned. In particular, JLibrary and Itunes don't allow you to add new types of metadata, but Zotero does. And it is Windows, Mac and Linux. It does not support automatic metadata extraction from the abstract and title page, but so far I have not really found anything that will do that consistently.

semanticum


Total Posts: 57
Joined: Feb 2007
 
Posted: 2007-05-29 10:35

Check

UltraRecall Professional for Windows:
UltraRecall
UltraRecall - Features

IdeaMason for Windows:
IdeaMason

Tinderbox for Mac:
Tinderbox - Eastgate

And I highly recommend Zotero (add-in for the Firefox browser) - it's free!
Zotero

Dominik

 


Dimatrix


Total Posts: 537
Joined: May 2006
 
Posted: 2007-05-29 14:54

redundant information: I just ate 3 hot dogs. A lot for a baby.

The suggestions are getting better and better! I had a look at all of them, and was impressed by Zotero as well, thanks for the hint alpha and Dominik. The other ones are of course professional, but it took only half an hour to understand Zotero and its integrated in Firefox, which is the main advantage for me. Took 4 seconds to install, and its nicelly hidden in Firefox. I can wrap and unwrap it anytime.

Interesting things are:


  • I've imported all my BibTex libraries. And now I can search for a journal article or book or whatever and can add files to the object. As alpha wrote, you can add .pdf , .ps, .dvi. .tex. Even movies and mp3 files! So pj, you will be happy with it Smiley. The good thing is, that it saves all the files in a Zotero folder. So if you open a pdf in the browser, you can just add it to your collection with Zotero. Zotero saves the file, not just the link.

  • You can work interactively with webpages. You can save a link or a screenshot of the webpage easily, mark text and add notes.

  • It has a smart collections feature and an advanced search function.

  • It works with a few cite-related pages. For example, you can add an amazon book to your collection with one click and export this object/all objects as a BibTex file.

  • Its free!


I think I will test it in the next weeks. Seems to be a cool tool. We've created a nice link collection of tools. Thanks everyone

Ctrl - L.

montpelier


Total Posts: 24
Joined: Dec 2006
 
Posted: 2007-05-29 15:39
alpha wrote,
> It does not support automatic metadata extraction from the abstract and title page, but so far I have not really found anything that will do that consistently.

Have you found anything that will extract titles and abstacts even inconsistently?


alpha


Total Posts: 23
Joined: Feb 2006
 
Posted: 2007-05-29 23:01
CB2BIB tries to extract metadata from PDFs, etc. into BibTEX format. My limited trials with with CB2BIB and PDF working papers have not been promising - it gives no results for half of the files and inconsistent results for the others.

cpptrader


Total Posts: 86
Joined: Feb 2007
 
Posted: 2007-06-28 20:49

PJ:
I don't know guys, but I have lots of files in .dvi, .ps, .djvu,
even some in .txt, .doc,.chm, and .html (there are even some nice articles).
Do they all are needed to be converted into .pdf?
(That's a bugger with .djvu files)

A little late on this one, sorry for the bump.  There was a file I had in .djvu and it was the only format available.  I'm pretty sure that CutePDF switched it to pdf pretty straightforward.  It was a couple mos ago so forgive me if I'm mistaken.  Still a handy way to switch anything from websites to .doc into pdf format.


the orange dog of glory

alpha


Total Posts: 23
Joined: Feb 2006
 
Posted: 2007-10-10 16:24
Zotero released an improved version this summer that adds full-text PDF indexing, so that you are no longer limited to the abstract and other structured text fields when searching.
My PDF workflow now looks like this (I do not have existing bibligraphic information in BibTex):

  1. Find a PDF paper to import, and open it in a Firefox tab

  2. In another Firefox tab, search for the name of the PDF file on Google Scholar or another site from which Zotero can scrape the bibliographic information. A small document icon appears in Firefox (to the right of the URL) indicating that the page can be scraped. Google Scholar itself only captures paper title and author names, but if you navigate to the page of the journal publisher (ACM, IEEE, etc.) or to JSTOR, you will often be able to capture abstract, journal name, etc.

  3. Click the small document icon to import the bibliographic information, and on a few sites the PDF document as well

  4. If previous step does not grab the PDF document, switch Firefox focus to the PDF file, switch Zotero focus to the newly imported document, and then click Attachments->Add->Snapshot of Current Page. This will download the PDF to your hard drive and link it to the bibliographic information.


The entire process takes about 25 seconds, and gives you the ability to search both structured bibliographic data and the full-text PDF index.

bradpreston


Total Posts: 13
Joined: Sep 2007
 
Posted: 2009-05-03 21:27
Not sure if its been posted here before but I have just come across http://www.mendeley.com/ and it looks really usefull.  The desktop app allows you to import papers and sort into categories and it has automatic metadata extration and file renaming.
Previous Thread :: Next Thread 
Page 1 of 2Goto to page: [1], 2 Next